Board Meeting No. 148

23-24 November 2019

Venue
VIP Lounge B, Level 4
Raffles City Convention Center
Singapore

Guide to Board of Trustees session types:

• Closed executive session: board members only.
• Open to observers session: local and remote attendees are welcome to listen in.
• Open forum session: local and remote attendees are welcome to ask questions, provide input, and discuss with the board. There are no open forum sessions scheduled for the Singapore meeting.

Note: The Board may invite particular individuals to participate in any session (e.g., as presenters) as needed.

Agenda

Times on this agenda are listed in UTC for the benefit of remote participants and observers in different regions.

Saturday, 23 November 2019

Open to Observers Session

01:00-01:05  
1. Welcome, Apologies and Declaration of Conflicts-G. Camarillo (5 mins)

01:05-01:10   
2. Document resolutions approved by e-vote since board meeting #146-J. Levine (5 mins)

Resolution 2019-XX: Update the Travel Policy for Trustees
RESOLVED, that the Travel Policy for Trustees is updated as follows: After the heading “Acceptable Uses of Travel Funds”, insert the following sentence:

“If the trustee traveling is the Board Chair, in each instance below the travel is approved by the Treasurer rather than the Board Chair.”

Resolution 2019-XX: Update and clarify the ISOC bylaws
RESOLVED, that the bylaws of the Internet Society are amended as presented.

Resolution 2019-XX: Approve the Governance Committee advice to the Nominations Committee
RESOLVED, that the ISOC Board of Trustees approves the Governance Committee Guidance, as presented, to the 2019-2020 Nominations Committee.

Resolution 2019-XX: Approve the minutes of the 146th Board meeting
RESOLVED, that the minutes of the 146th meeting of the Board of Trustees, held in Montreal on July 27-28 2019, are approved.

Resolution 2019-XX: Appoint members of the 2019-2020 Nominations Committee
RESOLVED, that Alfredo Calderón, Glenn Deen, Sean Turner and Mieke van Heesewijk are appointed to the 2019-2020 ISOC Nominations Committee, chaired by Olga Cavalli.

Resolution 2019-XX: Appoint members of the 2019-2020 Elections Committee
RESOLVED, that Walid Al-Saqaf, Hans Peter Dittler, Pierre-Jean Darres, and Rob Evans are appointed as members of the 2019-2020 ISOC Elections Committee chaired by Hiroshi Esaki. The president serves as a non-voting, ex-officio member of the committee.

Resolution 2019-XX: Approve the Elections Timetable
RESOLVED, that the ISOC 2019-2020 ISOC Elections Timetable is approved as presented.

01:10-01:15   
3. Approve the minutes of the previous meeting of the Board of Trustees–G. Camarillo (5 mins)

PROPOSED RESOLUTION:
Resolution 2019-XX: Approve the minutes of the 147th Board meeting
RESOLVED, that the minutes of Meeting 147 of the Internet Society Board of Trustees held by video conference October 28 – November 10, 2019 are approved.

01:15-01:20   
4. Amend the charter of the Compensation Committee–G. Camarillo (5 mins)

PROPOSED RESOLUTION:
Resolution 2019-XX: Amend the Compensation Committee Charter
RESOLVED, that the board adopts the amendments to the Compensation Committee Charter as presented.

01:20-01:30   
5. Amend the ISOC Procedures for Selecting Trustees–G. Camarillo (10 mins)

PURPOSE: To amend the Procedures for Selecting Trustees to reflect changes to Organization Membership classes.

PROPOSED RESOLUTION:
Resolution 2019-XX: Amend the Procedures for Selecting Trustees
WHEREAS the Board has accepted staff advice to reduce the number of classes of Organization Membership and to better define the benefits of each, and
WHEREAS the benefits of each class include voting with different weights in the Organization Membership elections for Trustees
RESOLVED, that the Board hereby approves changes to the ISOC Procedures for Selecting Trustees, as presented, regarding Organization Membership classes and voting weights.

01:30-02:00   
6. Chapters Advisory Council Steering Committee Report–E. Diaz (30 mins)

PURPOSE: To receive a report from the Chapters Advisory Council Steering Committee of the Internet Society.

No resolution required.

02:00-02:35   
Break (35 mins)

02:35-03:00   
7. Organization Member Advisory Council Co-Chair’s Report–J. Galvin and C. Dahlskjaer (25 mins)

PURPOSE: To receive a report from the Organization Member’s Advisory Council of the Internet Society.

No resolution required.

03:00-03:25   
8. IETF Chair’s Report–A. Cooper (25 mins)

PURPOSE: To receive a report from the Chair of the Internet Engineering Task Force.

No resolution required.

03:25-03:50   
9. IETF LLC Chair’s Report–J. Livingood (25 mins)

PURPOSE: To receive a report from the Chair of the Internet Engineering Task Force LLC.

No resolution required.

03:50-04:10   
10. IETF Trust Chair’s Report–G. Deen (20 mins)

PURPOSE: To receive a report from the Chair of the IETF Trust.

No resolution required.

04:10-05:00   
Lunch Break

Open to Observers Session (continued)

05:00-06:00   
11. President and CEO Reports–A. Sullivan (60 mins)

PURPOSE: To receive an update on the 2019 Action Plan and related reports.

No resolution required.

06:00-06:30   
12. Responses to Questions for the Board of Trustees–G. Camarillo and A. Sullivan (30 mins)

PURPOSE: To respond to questions received from Chapters around the way the organization is working.

No resolution required.

06:30-06:50   
13. Report of the ISOC Accessibility Special Interest Group (SIG)-G. Astbrink (20 mins)

PURPOSE: To learn about the activities of the Accessibility SIG.

No resolution required.

06:50-07:05   
Break (15 mins)

Move to Closed Executive Session

07:05-08:05   
14. Update to Conflict of Interest rules–G. Camarillo (60 mins)

PURPOSE: To consider changes to the Conflict of Interest Policy for Trustees and Officers, the Board and Officer Code of Ethics, and the Governance Committee Guidance to the Nominations Committee.

08:05-08:25   
15. Board input to the ISOC Nomcom–G. Camarillo (20 mins)

PURPOSE: To discuss board input to the ISOC Nominations Committee.

No resolution required.

08:25-08:40  
16. 2020 Public Interest Registry Report–G. Camarillo (15 mins)

PURPOSE: To review the Public Interest Registry report.

Move to Open to Observers Session

08:40-08:45    
17. 2020 Public Interest Registry budget–G. Camarillo (5 mins)

PURPOSE: To approve the 2020 Public Interest Registry budget.

PROPOSED RESOLUTION:
Resolution 2019-XX: Approve the 2020 PIR budget
RESOLVED, that the Board hereby approves the 2020 budget of the Public Interest Registry, as presented.

08:45-09:00   
18. Any Other Business (15 mins)

Sunday, 24 November 2019

Resume in Open to Observers Session

01:00-02:00   
19. Internet Society 2020 Plan–A. Sullivan (60 mins)

PURPOSE: To receive an overview of the proposed Internet Society 2020 Plan.

No resolution required.

Move to Closed Executive Session

02:00-02:30   
20. Internet Society 2020 Budget–S. Spector (30 mins)

PURPOSE: To receive an overview of the proposed Internet Society 2020 Budget.

No resolution required.

02:30-02:45   
Break (15 mins)

Resume in Open to Observers Session

02:45-03:00   
21. Finance Committee report on 2020 budget proposal–R. Barnes (15 mins)

PURPOSE: To receive the report of the Finance Committee.

No resolution required.

03:00-03:05   
22. Approve the Internet Society 2020 Plan and Budget-G. Camarillo (5 mins)

PURPOSE: To approve the Internet Society 2020 Plan and Budget.

PROPOSED RESOLUTION:
Resolution 2019-XX: Approve the Internet Society 2020 Plan and Budget.
RESOLVED, that the Board approves the Internet Society 2020 Plan and Budget as documented in the 2020 Plan submission.

03:05                
23. Adjourn Meeting 148

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