24-25 Jul 2009, Stockholm, Sweden
Address: Barnhusgatan 12-13, 111 23 S
Room: 202
Remote Participation:
ISOC Marratech Conferencing System https://marratech.tools.isoc.org:8001
*click on the Auditorium room to join the conference
High Level Schedule for Planning Purposes
Friday, 24 July 2009
10:00-12:00 New Trustee Orientation
12:00-13:00 Lunch (optional)
13:00-17:15 Open Session
13:00-13:45 Meeting #73-AGM Meeting
13:45-17:15 Meeting #74 Begins-Meeting Slot 1
17:15-19:00 Closed Session I
(New Board, Executive Team & Invited Guest Only)
17:15-19:00 Meeting Slot 2
19:30-22:00 Dinner-ISOC (New) Board
Saturday, 25 July 2009
07:00-08:00 Breakfast (optional)
08:00-09:00 Closed Session II
(New Board, Executive Team & Invited Guest Only)
08:00-09:00 Meeting Slot 2
09:00-17:30 Open Session
(includes breaks and lunch)
09:00-17:30 Meeting Slot 4
19:00-22:00 Dinner: ISOC Board & Sr. Mgmt. w/IAB, IESG, IAOC/(IETF Trust Trustees), and IRTF leadership
Board Meeting 73-AGM
Friday, 24 July 2009
10:00-12:00 (2:00)
Trustee Orientation & Private time-build acquaintances, review key areas as part of Trustee orientation. Agenda will be sent separately.
12:00-13:00 (1:00)
Lunch
13:00-13:10 (0:10)
1. Agenda and Ratifications
13:10-13:15 (0:05)
2. Minutes/E-votes Approved Minutes 71 and Minutes 72
PROPOSED RESOLUTIONS:
Resolution 09-XX: Approval of the Minutes of the 71st Board Meeting
RESOLVED, that the minutes of the 71st meeting of the Internet Society held by teleconference, 18 May 2009, are approved.
Resolution 09-XX: Approval of the Minutes of the 72nd Board Meeting
RESOLVED, that the minutes of the 72nd meeting of the Internet Society held by teleconference, 29 May, 2009 are approved.
Resolution 09-XX: Ratifying the Electronic Votes approving ISOCs Delegation Policy
RESOLVED, that the electronic votes approving ISOC’s Delegation Policy is ratified.
13:15-13:30 (0:15)
3. Audit Committee Report
PURPOSE: Receive the report of the Audit Committee and accept the 2008 Independent Auditors Report
A resolution to accept the 2008 audited statements will not be entertained at this time. The final audited statements will be presented at a later date to the Board of Trustees for an e-vote.
13:30-13:40 (0:10)
4. Election Committee Report–P. Vande Walle
PURPOSE: Accept the report of the Election Committee on the 2008-2009 Election
PROPOSED RESOLUTION:
Resolution 09-XX: Accept the 2008-2009 Election Committee Report
RESOLVED, that the Report of the 2008-2009 Elections Committee is accepted.
13:40-13:45 (0:05)
5. Recognition of Outgoing Trustees
PROPOSED RESOLUTION:
Resolution 09-XX: Recognition of outgoing Trustees
RESOLVED, that the board extends its sincere gratitude to the outgoing board members, Patrik Fältström, Franck Martin, Bill St. Arnaud and Baoping Yan for their dedication and outstanding service to the Internet Society.
Board Meeting 74 – New Board is seated
Friday, 24 July 2009
13:45-14:45 (1:00)
1. Chair Elections and Board Appointments
PURPOSE:
- Appointments and election of a Chair of the ISOC Board of Trustees. Note: Some appointments may be addressed later (at the discretion of the Chair)
- Review ISOC’s Conflict of Interest Policy and Agree on the Review Process and Responsible Party (For minutes)
PROPOSED RESOLUTIONS:
Resolution 09-XX: Appointing ISOC Board of Trustees Chair
RESOLVED, that XXXX be appointed as Chair of the ISOC Board of Trustees
Resolution 09-XX: Appoint a Secretary to the Board
RESOLVED, that XXXX be appointed as Secretary to the Board
Resolution 09-XX: Appoint a Treasurer
RESOLVED, that XXXX be appointed as Treasurer
Resolution 09-XX: Appoint an Audit Committee
RESOLVED, that XXXX (as Treasurer) be appointed chair of the Audit Committee and YYY be appointed as members of the Audit committee.
Resolution 09-XX: Appoint an Executive Committee
RESOLVED that XXXX be appointed to the Executive Committee along with Lynn St. Amour (as President & CEO), XXX (as Treasurer) and XXX (as Secretary).
Resolution 09-XX: Appoint a Chair of the Elections Committee
RESOLVED, that XXXX be appointed as Chair of the Elections Committee
Resolution 09-XX: Appoint a Chair of the Nominations Committee
RESOLVED, that XXXX be appointed as Chair of the Nominations Committee
14:45-15:00 (0:15)
2. Appointment of the ISOC Liaison to the IETF Nominations Committee
Purpose: ISOC Board of Trustees appoints the ISOC Liaison to the IETF Nominations Committee for the 2009-2010 term
PROPOSED RESOLUTION: Resolution 09-xx: The ISOC Board of Trustees appoints XXXXX as ISOC Liaison to the IETF Nominations Committee for the 2009-2010 term
15:00-15:15 (0:15)
3. Approve Audit Committee Charter
PURPOSE: Approve an Amendment to the Audit Committee Charter.
PROPOSED RESOLUTION:
Resolution 09-XX: Approve the Amendment and Restatement of the Audit Committee Charter
RESOLVED, that the Audit Committee Charter (the “Charter”) be amended and restated to indicate that in its review of the audited statements of the Internet Society, the Audit Committee relies on the independent audit of Public Interest Registry and the review by the Board of Directors of Public Interest Registry, and
FURTHER RESOLVED, that the Audit Committee is responsible for the review of the Annual Disclosure Forms submitted under the Internet Society’s Conflict of Interest Policy, with a report to be made to the Board of Trustees at least annually.
15:15-15:30 (0:15)
Break (in meeting room)
15:30-16:30 (1:00)
4. President & CEO’s Report-L. St.Amour
PURPOSE: Status update and context for Strategic Planning session
(a) Review key directions as pertains to 3-year Business Plan and Budget Development. Will address following specific BoT Work Plan Items:
Key Initiative Reviews
- InterNetWorks-L. Daigle
- EnablingAccess-K. Rose /J. McNerney
- Trust &Identity-L. Lynch
Key Program and Department Reviews
- Strategic Global Engagement–B.Graham
- Revenue Stream Diversification-J. McNerney
- Public Policy: Review strategic priorities & partners F. Donck
(b) Review 2009 YTD Financials and 2009 Forecast
L. St.Amour/G. Kapfer
(c) Review 3-yearhigh level “budget envelope”
L. St.Amour/G. Kapfer
PROPOSED RESOLUTION: None Required, but will be looking for Sense of the Board
16:30-16:45 (0:15)
5. ISOC Delegation Policy Review-G. Kapfer
Purpose: Review the delegations of financial authority that may be discharged herein from CEO to department managers.
PROPOSED RESOLUTION
09-xx: Approval of ISOC’s Delegation Policy
RESOLVED that ISOC’s Delegation Policy, dated 24 May, 2009 is approved.
16:45-17:05 (0:20)
6. Advisory Council Update-AC Co-Chair(s)
PURPOSE: Report from the Organization Member’s Advisory Council Activities to the Board and CEO
PROPOSED RESOLUTION: None Required
17:05-17:15
Break
Closed Session
17:15-18:00 (0:45)
7. PIR Reviews–A. Raad/B. Fraser
PURPOSE:
- High level Update on key developments
- Review 2009 YTD Business results
- Review 3-year Preliminary Financials
PROPOSED RESOLUTION (None required)
18:00-19:00 (1:00)
8. Board Discussion–New Board, Executive Team and Invited Guest Only
PURPOSE: Board has been informed separately of the topics
19:30-22:00 (2:30)
Dinner-ISOC (New) Board
Saturday, 25 July 2009
Closed Session
08:00-09:00 (1:00)
9. Board Discussion-New Board, Executive Team and Invited Guests Only
PURPOSE: Board has been informed separately of the topics
Open Session
09:00-09:10 (0:10)
Break
09:10-10:10 (1:00)
10. IETF, IAB, IAOC & IETF Trust Updates-R. Housley:
- O. Kolkman
- B. Hinden
- M. Eubanks
PURPOSE: High level report of key developments in the IETF, IAB, IAOC and IETF Trust.
- Review long term direction as pertains to 3-year Business Plan and Budget Development for each I* area
- Review 3-year high level budget outlook
PROPOSED RESOLUTION: None required
10:10-10:40 (0:30)
11. Presentation by the Swedish Chapter of the Internet Society
PURPOSE: Increased visibility for ISOC Chapters and their activities
PROPOSED RESOLUTION: None required
10:40-15:45 (5:05)
12. Strategic Planning (Includes lunch and afternoon break)
PURPOSE: Sense of the Board with respect to key areas of development for ISOC for the 2010-2012 Planning period.
ISOC Management have created 4 plausible scenarios for the future of the Internet/Internet’s development (in an 8 year window-2 pages long) and will share these with the Board in advance of the meeting in order to scope critical areas and set context for our discussion during this session. We will structure a discussion for the Board meeting that identifies possible actions/roles for ISOC.
Scenarios:
- Telco’s Heaven
- Boutique Networks
- Porous Garden
- Common Pool
PROPOSED RESOLUTION: None Required, but key points to be captured in a Sense of the Board
15:45-16:15 (0:30)
13. Discussion-Cultural/National Diversity within ISOC
16:15-16:45 (0:30)
14. Update Board Work Plan
16:45-17:15 (0:30)
15. Board Appointments Continued (If necessary)
17:15-17:30 (0:15)
16. AOB/End of Meeting
19:00-22:00 (3:00)
Dinner ISOC Board & Sr. Mgmt. with IAB, IESG, IAOC/(IETF Trust Trustees), and IRTF leadership
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